Day Five – Another great day at camp!

Spain is delegation of the day!
The Spanish delegation’s recap of Day 5!

Team Radish planned a fun running activity to start the day. Delegations had to find folks who were hiding, complete a team challenge, and receive letters that could be combined to spell recycling based words. None of the teams received all the letters they needed, so they needed to work together and combine their letters (Reduce, Reuse, Recycle, Refuse, Resell, Repurpose, etc)

Just Takis ran a lifeboat activity where each person was assigned a character to pretend to be (who had both good and bad qualities that were slowly revealed over time). Those in the lifeboat had to decide who to ‘throw overboard’ after each round. We had a great debrief and discussion afterwards.

The Spanish delegation’s cultural activity was Cluedo (a murder mystery to find who had killed the future president.) The future president had decided to cancel the Madrid Central, which bans all petrol cars from the centre of Madrid due to the excessive amount of pollution. We had to find different ministers and ask them question and ultimately figure out who it was.

The Spanish Delegation planned a Murder Mystery Activity

In the evening the staff and leaders ran the Beep Bop Boop activity. Anytime participants said anything, the adults said beep. Anytime they touched an adult, they said bop and when they tried to exit the circle from the wrong area the adult said boop. This same activity normally takes around 3 hours, but our delegates were able to communicate with each other and escaped in 10 minutes!

Day 4 – Participants run activities!

Canada is delegation of the day!
Canadian delegations recap of the day

The Canadian delegation got the day started with some delicious coffee crisp chocolate bars (that they picked up from the local co-op store), and after breakfast we had our first planning group activity.

President Panchuk called the camp to a meeting and let participants know that it was their time to depart earth and blast off into space to start a new sustainable civilization. Along the way they ran into ship trouble and had to go to Planet Macheena to get supplies, but there they discovered Aliens (the Takoss). They had to learn how to communicate without language and get the supplies they needed.

Macheena Takos planning group with their alien outfits

Participants are continuing to love the ping pong table – everyone gets to play and have some fun with each other and make lots of great friendships. Our activities are full of educational opportunities, critical thinking, and great moments for sharing and learning so its really nice to have time for fun as well.

The participants love to play ping pong

For lunch our wonderful camp chef made us some delicious Saskatchewan style food – perogies and borscht! For dessert later in the evening we had some delicious rhubarb crisp with rhubarb from the garden. Almost everyone gave it a try even though it was new for many.

The Purple Group ran an activity in the afternoon. Groups had to obtain different resources so that their country could survive, at the beginning there was a lot of stealing resources and some trading. The goal of the activity was for groups to realize that they had to work together, because there was enough resources for everyone if they shared (just like in the real world).

Running while trying to collect resources

In the evening the Just Takis group led some fun activities, including Ninja, Samurai, and the hand game. All our planning groups are doing such a fabulous job and we are so proud of them! Afterwards we all sang and sung lullabies together…

The Hand Game ran by Just Takis planning group
Singing lullabies together at the end of a busy day 🙂

3rd Day of Camp! Planning groups get together!

Switzerland was Delegation of the Day and woke everyone up banging pots and pans and then our leader’s took us on an adventure sailing the 7cs!

Switzerland Delegation

After cleaning groups our leader’s took the delegations on a Sailing Adventure of the 7c’s of creating an activity.

We did sailing themed energizers, played Captain’s Coming, and had a skit about a party that had gone terribly wrong due to bad planning. Delegates had the opportunity to be the directors and make changes that would lead to a successful surprise party.

Sailing themed energizer
Captain’s Coming!

The Swiss delegation ran some great energizers for our whole group, such as Singing in the Rain and Gasolina, and even hosted a yodelling contest to see who would get to each lunch first. They also brought some delicious Swiss chocolate for us all to try.

Delegations had the opportunity to bond with their planning groups during the Olympics – practicing the 7cs through events like carrying a card across the gym, a charades race, ball toss, dance party, and much more.

In the evening participants played a game of Werewolf, trying to figure out whodunnit before we relaxed and sang together during lullabies.

2nd day – Planting the “Seeds of Change”

The Brazilian delegation did an amazing job of waking everyone up to some great music (and serving some typical Brazilian sweets to go with breakfast). We had a very busy day doing many different activities but some of the highlights are:

Brazil’s highlights from the 2nd day of “Seeds of Change” Youth Meeting!

Activity 1: Constructing a Sustainable Society
Participants were split into groups (1 person from each country) and had to use a variety of different recycling materials to build a sustainable society on Mars. There was lots of great collaboration, communication, and creativity as they constructed their sustainable societies.

Activity 2: Global Issues Carousal Brainstorming
Everyone shared what they knew about different global and local issues, what they thought about it, and some solutions or ideas they had to help make the problem better.

Initiative Task Activity
Bees are crucial to the survival of the human population, wildlife, and the environment and participants shared their thoughts about bees. It was interesting to hear the different ideas about humans harvesting honey! One way that was suggested was to help bees was to plant different types of flowers and plants for them.

Sharing thoughts and learning about the importance of bees

Activity 3: Planting the “Seeds of Change”
We planted lettuce, kale, beans, cucumbers, and micro greens and now we are waiting, watching, and wishing they would grow. Everyone has their own seeds to look after in their room and we have a lot of communal seeds as well that we are hoping will sprout during our camp.

Snack: Cookies
CISV Saskatoon’s Junior Branch had a cookie-a-thon to bake chocolate chip cookies for us. They made over 1000 cookies for us and we have been eating them everyday at snack (in addition to lots of fruits and vegetables too)

Sitting around the campfire
After all the different activities were finished, everyone went outside to sit around the fire, watch the stars, roast smores, and sing songs

Our camp chef Brooke started an amazing fire for us to sit around and roast marshmallows

We do energizers throughout the day to get our bodies ready for moving and learning, and also because they are so much fun.

Until next time…

1st day of camp! “Seeds of Change” Youth Meeting

Hello everyone, we are so excited to be at camp and have been having a really great time! All delegates travelled out to site on a big yellow school bus after their home-stays and flights and were welcomed by the leaders and staff. The first day is always a whirlwind of activity and getting to know each other and we have been having a great time.

Arriving on the bus to our campsite

Our campsite has many great places for educational and recreational activities (such as a gym with different types of balls/nets, a foosball table, ping pong table, lots of comfy couches, a cozy space for singing lullabies, a stage, outdoor fields, a fire pit, big and small activities rooms, and a big dining hall to eat lots of delicious locally grown food).

Our first day activities included many different types of team building games and get to know you activities. This has helped us to “break the ice” and already many friendships are forming. Some of the activities we did were a variety of energizers, the west wind blows, the blanket game, bang, hoohah, invisible object, ball juggling, and many more. The delegates will be working in planning groups with others from different countries, and will take turns leading the rest of the camp in thoughtful, engaging, educational, and fun activities that focus on our theme “Seeds of Change”.

Playing the blanket name game
Playing the game of hoohah
Getting to know you games

Our camp is all about how small actions have big impacts, and we are trying to be as sustainable as possible. We are using lots of natural light from the sunny Saskatchewan skies, recycling as much as we possibly can, not wasting edible food, and composting everything.

We have started a dropbox where we will post all of our photos (we are taking lots) The leader of your delegation will tell you the login information and password so you can log in and see all the photos.

Every day we will have a Delegation of the Day who will prepare something for our blog. Day 2 is Brazil – check back soon to hear from them about our second day!

Brazil delegation arrives to camp
USA delegation arrives to camp
Canadian Delegation arrives to camp
Switzerland delegation arrives to camp
The Spanish delegation got delayed, but they arrived and we were so happy to see them!

National Interchange with Montreal


Delegation has not been selected! Best wishes to all our participants!

Gillian, Alyssa, Esprit, Mary, Bethany, Sarabel, Jocelyn, Alex, Lane, Anthony, and Milo

*June 28- July 9 (Hosting in Saskatoon)
*July 9 – July 17 2017 (Traveling to Montreal)

*Dates might slightly change depending on flight availability.


Four boys, four girls and an 2 adult leader will be selected from CISV Saskatoon to participate in the interchange as the Saskatoon Delegation. They each will be partnered with a youth from the partnering city, Montreal. This will be their interchange partner.

CISV Saskatoon will spend 10 days hosting in Saskatoon and 10 days visiting to Montreal. During the hosting phase your child and family will host their partner in your home. During the traveling phase your child will stay in their partner’s home.

*Participants must be 12 years old by March 31st 2017.


Cross Cultural friendship builds open mindedness, tolerance and reduces discriminator behavior in individuals. Learning about how someone else lives not only helps you understand the world it helps you define your own culture and builds identity.

This year’s interchange will focus on the theme of heritage and history with a focus on aboriginal content and celebration of diversity in Canada.


Sample Interchange Calendar – This is just an example of what an interchange might look like.

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Visitors Arrive to Saskatoon

Visiting Delegates phone home

Family Time


Group Welcome Party

*Home Visits by leaders


Family Time

Canada Day

Group Activity


Family Weekend


Family Weekend

Visiting Delegates phone home


Group Activity


Group Activity


Cultural Night


Delegate Evaluation – AM

Farewell Party – Afternoon


Travel to Montreal

10 11 12 13 14 15 16

Saskatoon Delegates Depart

18 19 20 21 22 23


The time has arrived to welcome the partner delegation! We expect that family members will be at the airport to meet their interchange partner. A welcome banner would also be appropriate

Welcome Party

After your interchange partner has had a chance to settle in you will meet with the other families and their delegation partners for a welcome party. This party can be held at someone’s house or a public park. Food can be catered or potluck style. This is chance for all delegates to spend time together and for families to check in with each other.

Home Visits

The interchange leaders will be stopping by your house within the first 3 days of arriving. During this time the leader will help with any cultural or language barriers and help break the ice between the interchange family and the visiting delegate. Interchange leaders are always available by phone in case of emergency. This will be reciprocated when your child arrives in the partners’ country.

Family Time

Culture starts in your home. Teaching a visitor about your culture is easy, just be yourself! Whatever you would normally do during summer holidays is a great way to teach your interchange partner about life in Canada. Play sports, cook together, attend some local festivals, show them places in the city that you go often like your school, grocery store, malls, churches and other family or friends homes. During family time we expect you to spend quality time with your interchange partner.

Group Activity

Spending time together with the large group is often remembered as a favorite time amongst past interchange participants. There are many things you can do as a group to teach your partner about Saskatoon. Shopping Day, Boom Town, Wanuskawin or throwing a disc by the river might be just a few suggestions. Group activities are planned ahead of time by the interchange delegates and their families.

Mini Camp

Some interchanges has a small mini camp that includes the delegates from the interchange, the leaders and a few adults for supervision and cooking. During this time leaders and delegates can plan activities for group bonding, team building and peace education. This is a chance for the interchange to get that camp feeling that other CISV programs are so famous for.

Cultural Night

The visiting delegation will need to prepare a cultural night, during this night they will do a presentation about their home community for your family. Sometimes chapter members or public are invited as well and sometimes it is a closed event. They might share food, songs, traditional dance, videos, pictures or trivia. The Saskatoon delegation will do the same in return when visiting their partner city.

Family Weekend

What do you do on a regular family vacation? Go to the lake? Maybe West Edmonton Mall? Well family weekend is a great way to show your interchange partner the beauty of our province! Each interchange family will do their own thing this weekend however it will be discussed with the group ahead of time to ensure that each experience is equal in quality.

Communication schedule

Adapting to a new place can be very difficult and with only 2 weeks we want to make it as easy as possible. That means limiting e-mailing and phone calls home. Interchanges have a communication schedule so that delegates and parents know when exactly they can expect a phone call from their children. Outside of those times delegates are encouraged not to call home.

Parents Meetings

It is important that parents are able to meet to discuss details of the interchange. The interchange program involves the entire family which makes it unique to any other CISV program. In order to make sure everyone is on the same page you will be required to attend meetings before, during and after the interchange.

Delegates Meetings

Delegates are expected to learn, enjoy and be a responsible delegate. They are also expected to help plan group activities, family activities and prepare the mini camp. They should choose a theme and try and develop the theme through educational activities. The delegation will have meetings with their leader before the program begins.

Parents Role

Interchange is a family program. It is expected that each parent will take on different roles before, during and after the interchange. Some of those include:

  • Delegation Parent Coordinator
  • Travel Coordinator / Health Coordinator
  • Secretary
  • Treasurer
  • Hosting Logistics Coordinator
  • Other


There is an interchange fee to participate in the program. This fee covers insurance, leaders training and first aid and other administrative costs. The fee is $441.00.

Thanks to the generosity of Experiences Canada the interchanges flights will be funded completely so you will not be required to pay for the flights – yipeee!! Normally an interchange participants would need to pay for the flights and a portion of the leaders flight.

Each interchange group will meet to discuss the budget, some things that will need to be considered are:


  • National Night Hosting (location)
  • Mini Camp (accommodation, food, travel)
  • Group Activities (admissions, transportation)
  • Welcome/Farewell Night (location and food)
  • Leader Stipend
  • Family Days – personal expenses
  • Miscellaneous


  • Airfare – COVERED!
  • 1/8th Leaders Airfare – COVERED!
  • National Night expenses (food, souvenirs, etc)
  • Emergency money
  • Travel Outfit
  • Host gifts
  • Personal spending money
  • Travel insurance – COVERED!

Step Up to Brazil 2017

CISV’s Step Up program encourages young people to take a leading role in planning and organizing activities. The participants and their adult leaders use CISV’s peace education model to guide the theme of the camp (for example, identity, democracy, or environmental protection), around which they plan activities.

Step Up delegations come from nine countries and are comprised of four young people, two girls and two boys, who are accompanied by an adult leader. The camp is coordinated by adult staff.

CISV Saskatoon will be sending a delegation of 2 boys, 2 girls and an adult leader to the Step Up program in Belo Horizonte Brazil.

CISV Angel Fund: 2016 is the founding year of this great opportunity! From this year forward, the chapter raises money for the Angel Fund, each year a different program receives a discounted fee from a portion of the Angel Fund to help make the program more affordable. Applicants can choose if they would like to donate to the angel fund during their application process. Money donated will go towards the next years Angel Fund delegation. 2017 will be our first year using the angel fund money and will go towards our Step Up to Brazil delegation.

Program Cost Summary
Sending chapter CISV Saskatoon
Program type Step Up Age 15
Program reference number C-2017-003
Location Belo Horizonte, Brazil
Tentative dates July 6 2017 – July 28 2017
Program Fees
Program Fees (includes medical insurance)  $  1,060.00
Angel Fund Discount  $ (775.00)
Membership fee (valid for one year)  $ 75.00
Mandatory costs (estimated)
Flight  $ 1,800.00
Portion of leader’s flight (¼ cost of flight)  $ 450.00
Travel agent fee  $ 42.00
Portion of leader’s travel agent fee (¼ cost of fee)  $ 10.50
Luggage Fees  $ 50.00
Luggage Fees for Leader  $ 15.00
Spending money  $ 300.00
Emergency money  $ 200.00
Brazil Specific Expenses
Brazil Entry Fee  $ 65.00
VISA Application  $ 205.00
Yellow Fever Vacination  $ 50.00
Additional Brazil Expenses for leader  $ 80.00
Variable costs (cost will change depending on situation and preferences)
Home stay gifts (two at approximately $20 each)  $ 40.00
Canadian items for trading (t-shirts, pins, keychains)  $   100.00
Camp T-shirt/CD or other keepsakes  $ 20.00
Travel money (meals, snacks, spending while travelling)  $ 60.00
Voltage converter (if applicable)  $ 15.00
Total  $  3,862.50

Your program fee includes the following expenses:

Village   Step Up  
International fee

Leader Insurance

National fee

Leader training

Leader first aid

Leader membership

Travel T-shirt

Local hosting fee

Staff gifts











$ 1.25

International fee

Leader Insurance

National fee

Leader training

Leader first aid

Leader membership

Travel T-shirt

Local hosting fee

Staff gifts











$ 1.25

Total $ 1215.00 Total $1060.00

CISV membership –
In order to apply for a CISV program you must first become a member. Our membership structure may be changing in January however this is our current structure.

Individual membership $75.00 per person per year

Flight & portion of the leader’s flight –
Delegates will be responsible for transportation to and from the hosting city of the program. This could include flights, train, or car/bus. The leader’s flight, train, or car/bus is divided among the delegates.  For example, a Step Up delegation of 4 would pay ¼ of the leader’s airfare.

Travel agent – We currently do not have a CISV travel agent, parents of the delegation will discuss if they wish to hire a travel agent or book flights independently. Most travel agents will have a booking fee per ticket.

Luggage Fees – In many cases a delegation will require an extra bag to carry cultural activity supplies and gifts. Parents will be responsible for the luggage fees for their own child as well as a portion of the leader and delegation bag.

VISA, Vaccines and Other Transportation – Some destinations will require VISA’s, Vaccines or other transportation cost like train fares. Parents will be responsible for their own expenses relating to these items as well as a portion of the leader’s expenses.

National display – Each program has different requirements for sharing their culture within the camp. Costs for these displays can be more or less depending on the families attending the program and their preferences. Below are examples of some of the costs:

Village Summer Camp Youth Meeting

-National Costume

-Gifts for home stay families

-Posters from your country to decorate camp site

-Small Canadian items to trade (pins, key chains etc.)

-Items to display on a table for Open Day that might include maps, local crafts, pictures of famous people, snack items or small giveaways

– Booklets for each participant at camp introducing your country and delegation

– May be asked to prepare a cultural meal or snack for the camp


-Gifts for home stay family

-Small Canadian items to trade (pins, key chains, etc.)

-Items to display on a table for Open Day that might include maps, local crafts, pictures of famous people, snack items or small giveaways



-Gifts for home stay family

-Small Canadian items to trade (pins, key chains, etc.)

-Items to display on a table for Open Day that might include maps, local crafts, pictures of famous people, snack items or small giveaways


Spending Money –
Camp staff will let you know what the set amount of spending money is for each delegate. They will be able to spend this money at the camp shop or during a set shopping time organized by the local staff. The reason for having a set amount is to be fair to all countries; some participants will be coming from very wealthy countries whereas others might be on a tight budget. The amount typically ranges from $100-$300 Canadian Dollars.

Emergency Money – Delegations will want to set aside an “emergency money” fund for things like medical bills, loss of luggage, or other unforeseen expenses. This amount is usually set between $100-$200 and is decided by the delegation before the trip.

CISV Leaders:

Age – Leaders must be age 21 or over by the start date of the program.

Role – They will be responsible for traveling with your child to and from camp and acting as their legal guardian while attending the camp.

Leader selection – Leaders must send in an application listing their qualifications along with two references, provide a criminal record check, and proof of age. They will be interviewed by a panel including one CISV parent, one CISV past delegate or junior branch member, and one member of the Leadership Training Committee.

Training – All leaders complete two local leadership training sessions with the Local Leadership Training Committee, and a weekend training session in Vancouver, BC with the National CISV leadership trainers. All CISV leaders from Canada are required to have their first aid certification.

Typical Camp Events:

Open Day – Camps are “closed”. That means members of the hosting chapter or general public are not allowed to just stop by and check things out. There is one day of the camp called “Open Day” where it is appropriate for members of the local chapter or members of the general public to come and check out the program. If you have friends or family from the hosting city this would be the only time they will be able to enter the camp to visit with your child.

Homestays – The first day or two of camp will be only for the leaders, giving them time to prepare for the delegates to come to camp. During this time your child will stay with a local family at a “homestay”; this will give them a chance to recover from the travelling as well as meet a local family and learn a bit about the hosting country or city. CISV homestays are famous for their hospitality. It is expected that your child will give a small gift ($10-$20) to their homestay family as a token of appreciation.  Depending on your flight times your child may be required to stay at a home stay after your program as well. Either two girls will go to one house and two boys will go to the other or all four delegates will stay together. Youth Meeting sometimes does not have a home stay at all.

Homestays for Village – During the middle of the Village program is an additional “homestay weekend”; during this weekend your child will be matched up with another child from camp from a different country. They will spend the weekend with a local family. This is intended to give the leaders and kids a short break from the busy camp lifestyle. Usually the homestay family will provide some laundry services during this time.

Touring before and after camp – Touring before the program is not allowed, as leaders must always travel with the delegates. Sometimes it is necessary, because of flights, to arrive up to 3 days before your program. In this case the hosting chapter will arrange for the delegation to stay with a homestay family. The delegation is not permitted to stop in other cities along the way, aside from connecting flights.

Cancelling Your Application:

Cancellation policy – When you apply for a program there is a $500 deposit. The rest of the balance is due upon acceptance into the program. This is a sign that you are serious about the application and if your child is selected they will be going with the delegation. If you are not selected or if the program is cancelled you will receive a full refund for this $500. If you are selected and decide you cannot attend the program, the $500 will go towards financial penalties that may be given to the chapter in case a full delegation is not sent. Your membership fee is non-refundable.

Penalties – CISV International has clear guidelines on who can attend each program. For any chapter who sends delegates who are the wrong age, gender, or less than a full delegation, the chapter will receive a penalty. Usually there is a cost involved to the chapter, however the larger penalty is that CISV Canada will receive fewer camp/interchange invitations for the following year.

Our Local Chapter:

Local Chapter – CISV Saskatoon has an active local chapter. There are events and activities happening all year round. Being involved in the local chapter will help in hosting and sending delegations in the future. Some benefits of being involved in the local chapter are:

  • Meeting people with similar interests
  • Participating in interesting and exciting events
  • Giving your youth a chance to practice the leadership skills they learned at camp/Interchange
  • Being the first to know of amazing CISV opportunities in the city, country and the world
  • Making the most of your membership fee
  • Looks great on your resume

Junior Branch – The youth part of our chapter make up the JB (junior branch). The JB are run as an independent board with a Local Junior Representative, Secretary, Treasurer, and Members at Large. They run board meetings and plan their own activities based on CISV’s educational content areas. The chapter provides guidance through an adult liaison and provides JB training once a year.

Your Responsibilities:

Responsibility of parents before, during, and after – It is expected that the delegation will meet at least 5 times before they go on their trip. It is expected that you will offer your home for at least one of these meetings. This will give the other members of the delegation a chance to get to know each other and also gives you child a chance to be the host. It will also be expected that you (a parent) will meet with the leader at least twice before the trip to discuss things like flights, budget, pre-camp information, etc.

Preparing for a camp can be a very stressful time for a delegation leader, please be as helpful as possible to ensure smooth sailing. It is expected that the parents will take on certain responsibilities such as buying homestay gifts, arranging flights and collecting items for cultural displays, etc. It might also be possible for the leader to spend some one-on-one time with your child or with you. This will give them a chance to know your child as much as possible before attending the program. This will help facilitate all the new exciting and sometimes confusing experience your child is about to face.

Special Needs – It is important that you communicate any special needs to the delegation leader. If you do not make the time to meet with your delegation leader one on one you can also do this over the phone or via e-mail. Somethings you might want to consider are if you child has any medical conditions, if they are afraid of the dark, if they suffer from depression or anxiety, if there was a recent death in the family or of a family pet, if they wet the bed, or any other things that might come up during the trip that the leader will want to be prepare for. Sometimes these topics can be difficult to discuss but it is necessary to the success of your child’s experience.

Communication at camp – Most camps have limited communication available. Your child will be able to send letters or postcards from camp, however it may be some time before you receive them. Sometimes there is limited email access where delegates and/or leaders are able to send an e-mail home every now and then. Your leader should be able to ask the camp director what kind of communication will be available during the camp. Make a plan as to how often you will receive information from camp, keeping in mind that your leader has a lot of responsibilities during the camp. Make arrangements for the leader to call home upon arrival. The leader will call one person in the home city and they will contact the rest of the parents. Sometimes camps will have blogs or Facebook groups where the staff will post some updates.

Homesick letters – It is recommended that parents write a “homesick letter” before camp and send it with the leader. Make sure the letter is not emotional and sad but full of encouragement and some fun news from home. Try not to go on and on about how much you miss them and love them. The purpose of this letter is it might just be what your child needs during the first few days of adjusting to camp or half way through to get them to the end of camp. If the leader feels it’s necessary to give your child the letter they can do so. If others in the delegation received mail they may also use it to make sure no one feels left out. Try and send your child a letter the day they leave so they at least get one during their program.

Forms/Legal/Insurance Information:

Insurance *NEW* CISV Universal Insurance – Included in your program fee

Rationale for Universal insurance:

Lower costs, more benefits – costs less than most of the policies many of us purchase from other insurers and delivers benefits many other insurers do not, including coverage for pre-existing conditions, psychological counselling, cancellation of the relevant CISV International programme and crisis management and evacuation, for example.

Simplicity when there is a problem – allows staff and leaders to focus on our participants and the situation at hand – make one phone call to activate the benefits provided by the policy.  Expert and centralized global claims handling by

International Support – creates an automatic support system whereby we help one another – there’s only one policy to interpret.

Confidence for leaders, staff, and parents – a CISV International driven universal policy can provide peace of mind as many of us understanding the same policy means we reduce the chance of negative financial consequences from misunderstandings.

Key features
• 24 Hour worldwide cover up to £1million
• Covers time of programme, travel to and from, plus up to 10 extra days travel (only if in line with Basic Programme Rules).
• Programme Cancellation – transport costs when a programme is cancelled due to a natural disaster or travel advisories
• Expert Crisis Management and Emergency Evacuation for political and natural disaster
• Pre-existing conditions are covered if controlled
• Psychiatric Counselling following a traumatic event is covered.
• Personal Liability coverage for non-criminal damage to others or to property
• Flight Delay – hotel and food expenses not covered by airlines can be claimed

Additional new things included in the insurance!
• Irrecoverable travel costs (i.e. if the airline / travel agent will not refund) relating to cancellation or leaving early due to:
– Illness or accident
– in the case of a youth delegation, illness or accident of the adult leader leading to the need to cancel or shorten the trips of the youth delegates
– cancellation of the relevant CISV International programme (previously, this was only covered if it was due to natural disaster or travel advisory)

Forms – CISV requires certain forms to be filled in before your child can attend the program

  • Youth Legal Information Form – This form no longer needs to be notarized
  • Health Form – This form must be filled in by a physician no more than 3 months before the program starts. Sometimes doctors will charge a fee for this service. Ask your family doctor.

R-7 – CISV has a behaviour and cultural sensitivity document. Because CISV finds itself in a blender of cultural norms and behaviours, they have had to come up with some rules that will help all its participants be on the same level of appropriate and inappropriate behaviours according to CISV. This document is consulted in cases of conflict and communicated to all participants so they are aware of what is not allowed.

Sending delegates home early from a program – There is a procedure in place for if your child needs to be sent home early from a program. Reasons that a delegate may be sent home early are:

  • Medical Emergency
  • Breaking the Local Laws
  • Breaking Rules of the R-7

It is possible that this cost can be covered by your travel insurance, however it is the responsibility of the delegate’s parents to cover the costs of the child returning home. A child cannot be sent home unaccompanied, unless:

  1. He/she is a youth 16+ and parents have consented (TWAL); OR
  2. The child is under 16 and the parents have consented and special arrangements are made with the airline.